Privacy Policy & Terms of Use

Privacy Policy

QAME Online System is used to support quality assurance, monitoring and evaluation, learning and professional development activities, assessments, evaluations, certificates, Work Application Plans (WAP), and related administrative processes of the Schools Division Office of Davao Occidental.

1. Information we may collect

• Account and identity information such as name, employee or participant details, position, school, office, and contact information.
• Training and professional development records, attendance, assigned activities, assessments, evaluations, monitoring results, and WAP-related data.
• Certificates, certificate verification references, QR verification information, and related issuance records.
• System information necessary for security and operation, such as sign-in activity, timestamps, browser/device details, and audit logs.
• Files or evidence voluntarily uploaded as part of a required QAME workflow.

2. Why we process information

Information is processed only for legitimate QAME and DepEd-related purposes, including account administration, delivery of training and evaluation requirements, monitoring and reporting, certificate issuance and verification, quality assurance, audit and security, technical support, and compliance with applicable policies or legal obligations.

3. Access and sharing

Access is limited according to authorized QAME roles and operational need. Information may be accessed by authorized administrators, personnel, evaluators, monitors, reviewers, approvers, or other officials when required by the relevant workflow. QAME does not sell personal information.

4. Data retention

Records are retained only for as long as necessary for official operational, reporting, accountability, records-management, audit, or legal purposes, subject to applicable DepEd and government retention requirements.

5. Security

Reasonable administrative, technical, and organizational safeguards are used to protect QAME data. Users are responsible for keeping their account credentials confidential and for promptly reporting suspected unauthorized access.

Terms of Use

By creating an account, signing in, or using QAME, you agree to use the system responsibly and only for authorized official purposes.

1. Authorized use

• Use your own account and provide accurate information.
• Use QAME only for legitimate DepEd/QAME activities for which you are authorized.
• Do not attempt to access another user's account, restricted data, or administrative functions without authorization.
• Do not upload malicious, unlawful, misleading, or unrelated content.
• Do not interfere with the availability, security, integrity, or normal operation of QAME.

2. Account responsibility

You are responsible for activity performed through your account. Keep your password secure, sign out from shared devices, and immediately report suspected compromise.

3. Assessments, evaluations, and submissions

Responses, ratings, uploaded evidence, WAP submissions, monitoring data, and other records should be accurate and submitted in good faith. QAME may retain submission and audit history when required for accountability.

4. Certificates and QR verification

Certificates issued through QAME may include verification references or QR codes. Verification features are intended to confirm records stored in QAME. Users must not alter, falsify, or misuse certificates or verification information.

5. System availability

QAME may be temporarily unavailable due to maintenance, updates, network conditions, hosting limitations, or circumstances beyond the Division's control. Reasonable efforts will be made to maintain service availability and data integrity.

6. Changes to these terms

This policy and these terms may be updated when QAME features, legal requirements, DepEd policies, or operational procedures change. The effective date shown on this page should be updated when material revisions are published.

Your Privacy Rights

Subject to applicable law and official records requirements, you may request appropriate assistance regarding your personal information, including questions about access, correction, processing, or other rights recognized under the Data Privacy Act of 2012.

Some official records may need to be retained even after an account becomes inactive when retention is required for lawful, administrative, audit, or records-management purposes.

Questions, Privacy Concerns, or Support

If you have questions about this policy, the terms of use, your account, or the handling of information in QAME, contact the authorized QAME administrator or the appropriate Schools Division Office personnel.